Your advisory committee must receive the complete Doctoral Dissertation or Master’s Thesis at least two weeks prior to your scheduled exam date, to allow for revisions. Please send the text of your abstract to the Graduate Office for inclusion in your exam announcement. The Graduate School has very specific formatting criteria for the ETD. Review the information in the ETD Guide very carefully before you even begin writing your thesis or dissertation. In addition, the Graduate School has implemented a new Thesis & Dissertation Support Services center that will provide seminars, guidance, and other resources for students preparing the thesis/dissertation. We highly recommend that you begin preparing at least one year in advance of your planned completion date.
After successful completion of the final oral examination and no later than 24 hours after you pass, upload your Doctoral Dissertation or Master’s Thesis for the Grad School’s Thesis Editor to review. In addition, each student is responsible for providing two bound hard copies, one for the research advisor and one for the Chemistry Department, submitted to the Graduate Office. In the case of co-advisors, an additional copy for each co-advisor is required. Make sure your entire committee electronically approves your final version of the thesis/dissertation. If they do not, you will not graduate.
Follow the posted Grad School ETD Deadlines closely. Carefully read the definitions and descriptions to fully understand the deadlines. All defense scheduling must occur two weeks before the posted Review Deadlines. Actual defenses should occur at least one day before the posted Review Deadlines.
International students must check with OIS before planning your final defense due to US Immigration laws and your visa. Many times deadlines are slightly different — often earlier — and you may need to complete additional paperwork to remain in compliance and not lose your visa. Also, if you have to stay past the end date on your I-20, you’ll need to have a new I-20 issued with a new end-date. If you’re on an RA or TA that goes AFTER the date on your original I-20, you must have your I-9 form redone. If you do not have a new I-9 form in the system, you will not be allowed to work. If you are considering applying for Optional Practical Training (OPT) you should already have a scheduled FINAL defense confirmed by the Graduate School. There is a 90 day processing period for OPT, apply as soon as you schedule your defense to avoid any visa issues.