Checklist Items

Preparing for your Final Defense and Graduation.

  • Decide on a time and date for your final defense and reserve a room.
  • Complete the Request to Schedule Doctoral Oral Examination or Request to Schedule Master’s Oral Examination and turn it into the Grad Office.
  • Apply for graduation!
  • Two weeks before your exam date, deliver your document to your entire committee (ask if they prefer electronic or bound copies).
  • One to two days before your exam date, pick up your exam forms from the Graduate Office. Give them to your advisor at the defense.
  • Defend and pass, then collect completed forms (check for all signatures and check-marks) and return ALL OF THEM to the Graduate Office after your exam.
  • If you are leaving for a job shortly after your defense, inform the Graduate Office so we end your funding. NOTE: The Director may have to request an exception for GSSP if you leave too early, otherwise you’ll receive a tuition bill and you won’t graduate until it’s paid. Note that in most cases if you were on RA, the grant will pay and if you were on TA, the Department will pay (unless your tuition was never going to be covered by the Department), but you’ll still receive an email telling stating that you won’t graduate until the bill is paid. Having any outstanding bills or holds on your student account will mean NO DIPLOMA. Always inform the Grad Office of your departure date.
  • Before you leave, make sure you return your keys, lab coats, other checked-out equipment, as well as settle all bills with NCSU. Also, make sure you do a final chemical clean-out and reassignment in your lab (contact our Safety Officer, Melinda Box – for more information on the process). Not doing these things may delay graduation.
  • Make sure you know your final deadline for submission of your ETD and make sure the Grad Office receives a bound (hard-bound in black, red, or blue as those in DAB 210) copy of your ETD for posterity.
  • Let the Grad Office know if you plan to attend the Departmental Graduation Ceremony.